Request for Proposals for
FUEL MANAGEMENT SERVICES FOR THE
CAITHNESS LONG ISLAND ENERGY CENTER
ON BEHALF OF THE LONG ISLAND POWER AUTHORITY
____________________________________________________________________________________________________________________________________________________
DOCUMENTS
Proposer's Conference
Request For Proposals
Caithness Fuel Management
Services Contract
Cost Proposal/Datasheet
LIPA Standard Distillate Contract
Required Forms
____________________________________________________________________________________________________________________________________________________
May 19, 2009

The Long Island Power Authority ("LIPA" or the "Authority") seeks to select a Caithness Fuel Management Services Provider ("Caithness FMS Provider") from this Request for Proposals for Fuel Management Services for Caithness Long Island Energy Center on behalf of the Long Island Power Authority ("Caithness Fuel Management RFP" or "RFP") for a term commencing on January 1, 2010 and ending on May 28, 2013. The Caithness Fuel Management RFP describes the services being sought, the proposal requirements, the evaluation criteria, and selection process.

RFP Website Access

LIPA has established this website to facilitate communications and ensure that all Respondents have access to the same information. Respondents need to register on this website and obtain a password. To register and obtain a username and password, send an email request to admin@lipa-ug-rfp.org, or via the submission form (click the "Site Registration" button on the bottom of this page). Please include the following information:
LIPA will issue a username and password via email.

Target Schedule

The schedule of Target Dates in this RFP is as follows:
Event
Target Date
RFP Issuance May 19, 2009
Proposers ConferenceJune 3, 2009
Deadline for QuestionsJune 19, 2009
Notice of Intent to Submit ResponseJune 26, 2009
Proposal Due Date July 7, 2009 by 3:00 PM
Proposal SelectionSeptember 2009 Board of Trustees Meeting
Commence of ServicesJanuary 1, 2010

Communication During RFP Process

A respondent may be disqualified from the RFP process if it has any contact, beyond that allowed in this RFP, with LIPA Board Members, LIPA Staff or LIPA Consultants during the pendency of this RFP.Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between LIPA and respondents during the procurement process. A respondent is restricted from making contacts (i.e., an oral, written or electronic communication which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by LIPA and the Office of the State Comptroller ("restricted period") to any LIPA staff, its consultants, or Trustees other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3)(a). LIPA's designated staff for this RFP, as of the date hereof is Mr. Mike Standridge, Director of Corporate Contracts and Procurement, 516-719-8620, Bill Funk, Contract Specialist, 516-719-9235, and Mr. Rick Shansky, Manager of Power Markets Contracts, (516) 719-7517. Please use Mr. Funk as the primary point of contact. LIPA staff and Board of Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the respondent pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four year period, the respondent is barred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in LIPA's Guidelines Regarding Procurement Lobbying posted on the LIPA's web site for this RFP.

Questions

Questions regarding this RFP should be submitted in writing via the RFP web site (admin@lipa-cfm-rfp.org) on or before the June 19, 2009 deadline for submission of questions. Responses to any questions received will be posted on LIPA's RFP web site at http://www.lipa-cfm-rfp.org on a regular basis. No other communication of questions and answers will be made.

Proposers' Conference

LIPA will host a Proposers' Conference at its offices located at 333 Earle Ovington Blvd., Suite 403 in Uniondale, New York on June 3, 2009. The Proposers' Conference will include an overview of the RFP and an opportunity for Proposers to ask questions. A transcribed record of the Proposers' Conference will be will be posted on the RFP web site. Please notify the Authority via the RFP web site if you will be attending, indicating the names and titles of the attendees, by close of business on June 1, 2009.

Date  EventTime  Place 
June 3, 2009Caithness Fuel Management RFP Proposers' Conference10 AMLIPA Assembly Room, 2nd Floor
333 Earle Ovington Blvd.
Uniondale, NY 11553



Attendance at the Proposers' Conference is voluntary. Attendance is not required as a prerequisite to submitting a proposal in response to this RFP. This notice should be sent via email to admin@lipa-cfm-rfp.org.

Notice of Intent to Submit Proposal

All potential Respondents are strongly encouraged to provide a Notice of Intent to Submit Response to LIPA by June 26, 2009. Such notice should contain the name, address, phone number of the proposed Respondent and a contact name, address, phone number, and e-mail address. This notice should be sent via email to admin@lipa-cfm-rfp.org. Submitting a Notice of Intent to Submit Proposal is not a prerequisite for submitting a proposal in this RFP.

Submission of Proposals

Five bound copies, and one CD of the respondent's proposal must be mailed, sent by courier or hand-delivered so that they are received by 3:00 p.m. Eastern Time on July 7, 2009 at the following address:Five copies plus a CD of the respondent's proposal shall also be sent to the following address so that they are received by 3:00 p.m. Eastern Time on July 7, 2009:

Proposals received after the above stated due date and time will not be considered, nor will e-mailed or faxed proposals, whenever received.